Job Posting

Co-ordinator, special events (Coordinator, Hosting Venues)

Calgary (AB)


Hourly: min. $11.83 max. $22 for 42.0 hours per week

Job Number:


Anticipated Start Date:



 Job Bank

Terms of Employment:

Seasonal   Full-Time

Number of positions:


Employer Details


Spruce Meadows

Job requirements




Some university; Completion of university


Credentials (certificates, licences, memberships, courses, etc.)

Not applicable



1 year to less than 2 years


Type of Experience

Conferences; Special events; Meetings


Number of Participants and Length of Activity

Up to 10 participants; 10-49 participants; 50-99 participants; 100-199 participants; 200-400 participants; Over 400 participants; 1 day or less; 2-4 days; 5 days or over


Work Experience

Trade associations; Professional associations; Convention centres; Conference centres; Conference and meeting planning companies; Business; Hotel; Resort; Multi-purpose facilities; Sports and entertainment facilities


Main Responsibility

Planning and management; Co-ordination


Planning and Management Skills

Promote conference and meeting services or special events; Inspect and select sites; Develop business plans; Develop marketing and communication plans; Prepare, present and manage budgets; Review bids and negotiate costs; Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services; Arrange and manage contracts for entertainment, activities and attractions for special events; Plan and arrange for accommodation and transportation services; Plan and arrange for trade shows and exhibits; Plan schedules, goals and objectives; Develop registration systems and information materials; Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.); Research and design special events programs; Plan for VIP arrangements; Plan for translation and interpretation services; Plan for on-site offices; Plan for traffic and crowd control and security; Plan for social events and guest programs; Develop policies and procedures and attend to other management responsibilities; Prepare final financial and other reports; Manage Event Logistics


Coordination Skills

Assist in budget preparation; Administer revenues and expenditures and assist in preparing financial reports; Assist in site selection and attend to related details; Implement social programs, food and beverage, transportation, and other services; Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment; Arrange for shipping, receiving and storage; Coordinate media services; Coordinate set-ups, staging, seating, parking, communication systems and other details for special events; Coordinate and monitor conference and meeting activities and attend to related details; Arrange for production or purchase of promotional products


Additional Skills

Develop and monitor emergency security plans; Hire, train and supervise support staff; Recruit and supervise volunteers


Business Equipment and Computer Applications

Spreadsheet software; Word processing software; Data base software


Work Conditions and Physical Capabilities

Handling heavy loads; Attention to detail; Work under pressure; Tight deadlines; Fast-paced environment


Transportation/Travel Information

Valid driver's licence; Own vehicle; Own transportation


Ability to Supervise

1 to 2 people; 4 people or less; 10 people or less; 11-15 people; 16-20 people; More than 20 people; Working groups; Committees; Contractors; Staff in various areas of responsibility


Essential Skills

Reading text; Document use; Numeracy; Writing; Communication; Working with others; Problem solving; Decision making; Critical thinking; Job task planning and organizing; Significant use of memory; Finding information; Computer use; Continuous learning


How to Apply

By fax:


By mail:

18011 Spruce Meadows Way SW, R.R.9, Calgary, T2J5G5

Date Posted:


Advertised until: