Skills Conference And Meeting Planner in the London Region

Find out what skills you typically need to work as a conference and meeting planner in Canada. These skills are applicable to all Conference and event planners (NOC 12103).

Tasks

  • Develop risk management plans
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Develop financial procedures
  • Develop sponsorship, partnership or fundraising programs
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Administer revenues and expenditures and assist in preparing financial reports
  • Arrange for production or purchase of promotional products
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for VIP arrangements
  • Plan for translation and interpretation services
  • Plan for on-site offices
  • Plan for traffic and crowd control and security
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Identify human resources requirements
  • Develop and implement business plans

Skills and Knowledge Checklist

The following skills and knowledge are usually required in this occupation.

Skills

Handling Goods and Materials

Working with goods and materials manually or with machines.

Building

Working with materials to construct, renovate and maintain structures.

Operating and Repairing Equipment, Machinery and Vehicles

Working with and/or repairing vehicles, machinery or stationary equipment.

Working with Technological Equipment and Machinery

Working with technical equipment, instruments, machinery and other systems.

Service and Care

Taking care of the needs of people and animals.

Communication Help - Communication
  • Interviewing
  • Promoting and Selling
  • Liaising and Networking
  • Negotiating and Adjudicating

Communication

Using communication skills to share information, advise and influence.

Interviewing
Conducting enquiries in a formal way to collect information or to determine opinions.
Promoting and Selling
Using communication strategies or techniques to encourage acceptance of products, services, or ideas.
Liaising and Networking
Developing alliances, contacts or partnerships, and exchanging information with others.
Negotiating and Adjudicating
Exchanging ideas while analyzing issues and interests at stake, and enabling opposing sides to resolve disputes and reach agreement.
Creative Expression Help - Creative Expression
  • Writing

Creative Expression

Using various materials and formats to create work that is intended to be artistically satisfying, entertaining, instructive or functional.

Writing
Writing or composing original material with regard to format, order, clarity, conciseness, style, terminology and creativity.
Information Handling Help - Information Handling
  • Processing Information

Information Handling

Creating and using systems for the storage and retrieval of knowledge and data.

Processing Information
Inputting, recording, transcribing and updating data using electronic or manual information systems.
Analysis Help - Analysis
  • Analyzing Information
  • Planning
  • Projecting Outcomes

Analysis

Examining and evaluating information.

Analyzing Information
Examining data or facts to determine appropriate actions or recommendations.
Planning
Determining phases and steps, defining activities and tasks and establishing schedules to complete objectives on time and within budget.
Projecting Outcomes
Estimating the results of an action or a series of actions.
Management Help - Management
  • Supervising
  • Recruiting and Hiring
  • Co-ordinating and Organizing
  • Allocating and Controlling Resources

Management

Taking charge of the direction and resources of an organization.

Supervising
Directing and monitoring the performance of others.
Recruiting and Hiring
Acquiring the right talent to achieve the organization's mission.
Co-ordinating and Organizing
Organizing and co-ordinating the activities of groups and individuals to align their activities with organizational objectives.
Allocating and Controlling Resources
Determining the distribution of people, assets, materials or capital to accomplish organizational goals and putting in place financial and administrative controls.

Knowledge

Manufacturing and Production

Knowledge related to the delivery of a series of operations in large-scale production or processing of goods or crops, according to safety and quality standards.

Communications and Transportation Help - Communications and Transportation
  • Communications and Media

Communications and Transportation

Knowledge related to the provision and transmission of systems of communication and entertainment and the delivery of consumer goods or services.

Communications and Media
Knowledge of production and transmission to inform, persuade and entertain through written, oral and visual media.
Law and Public Safety Help - Law and Public Safety
  • Public Safety and Security

Law and Public Safety

Knowledge related to the provision and enforcement of laws and regulations that safeguard the effective functioning of a democratic society.

Public Safety and Security
Knowledge of public safety and security operations and systems, of policy, regulations and procedures for the protection of people, data and property.

Social Sciences and Arts

Knowledge related to culture, origins and patterns of human activity, and the development and expression of thought.

Education and Training

Knowledge related to the theory and practice of teaching, and the methods used in the design, delivery and evaluation of the provision of knowledge or information.

Health Services

Knowledge related to the provision of medical science and technology for the physical and mental well-being of others.

Mathematics and Science

Knowledge related to specialized areas of research such as measurement, living organisms, physical substances, and properties and relationships of quantity, space, and matter.

Engineering and Technology

Knowledge related to the design, building, use or repair of machinery, equipment, systems, and structures.

Business, Finance and Management Help - Business, Finance and Management
  • Client Service
  • Marketing
  • Business Administration

Business, Finance and Management

Knowledge related to organization and control of business activities.

Client Service
Knowledge of principles and practices of providing service to clients to maintain and build organizational success.
Marketing
Knowledge of principles and practices for determining consumers' wants and needs, assessing and developing business opportunities and advertising products and services.
Business Administration
Knowledge of the principles and practices of managing businesses.
Labour Market Information Survey
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