administrative assistant Verified

Responsibilities

Tasks

• Plan and control budget and expenditures
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Perform basic bookkeeping tasks
• Oversee and co-ordinate office administrative procedures
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Repetitive tasks

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner