administrative secretary
Title posted on Jobillico -
Administrative Unit Secretary - Inspection ? Public Security
Posted on May 10, 2024
by
Employer details
Ville de Pointe-Claire
Job details
<p><strong>Department mission</strong></p><p>Contribute to citizens? quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.</p><p></p><p></p><p><strong> </strong></p><p><strong>Responsibilities and goals associated with the position</strong></p><p>The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.</p><p></p><p>The jobholder?s main responsibilities are as follows:</p><ul><li>Receive and review incoming mail and forward it appropriately.</li><li>Draft routine correspondence.</li><li>Make sure outgoing correspondence is complete and error-free (typing, grammar, syntax and spelling)</li><li>Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.</li><li>Track documents and follow up on deadlines, reminding the persons concerned as necessary.</li><li>Make material preparations for meetings and convene them.</li><li>Attend meetings, take note of the proceedings and write reports or draft minutes.</li><li>Collect and compile data from various sources.</li><li>Perform various other secretarial and simple writing tasks; operate standard office equipment.</li><li>Keep the calendar of her or his direct manager.</li><li>Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).</li><li>Perform any other related task.</li></ul><p><strong> </strong></p><p><strong>Requirements</strong></p><p>The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.</p><p></p><p>Other requirements:</p><ul><li>Bilingualism and a good knowledge of English and French grammar</li><li>Knowledge of Word, Outlook, Excel and Kronos</li><li>Well-developed organizational skills</li><li>Interpersonal and customer service skills</li><li>Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices</li></ul><p></p><p>Working hours</p><p>35 hours per week</p><p>For the period between Thanksgiving and the first Monday in May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., less one hour for lunch. For the period between the first Monday in May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., less 45 minutes for lunch; Friday, 8 a.m. to noon.</p> <br> <p><strong>Requirements</strong></p><p>The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.</p><p> </p><p>Other requirements:</p><ul><li>Bilingualism and a good knowledge of English and French grammar</li><li>Knowledge of Word, Outlook, Excel and Kronos</li><li>Well-developed organizational skills</li><li>Interpersonal and customer service skills</li></ul>Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial
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LocationPointe-Claire, QC
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Salary$44,160.00 to $59,370.00HOUR hourly
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
Jobillico
#13778886
Advertised until
2024-06-08
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