administrative assistant

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Administrative and office activities
• Perform basic bookkeeping tasks
• Manage accounts payable
• Verify accuracy and completeness of data
• Assess client’s needs and resources to recommend the appropriate goods or services
• Document and prepare invoices and work orders
• Organize tasks to accomplish the work

Experience and specialization

Area of specialization

• Invoices
• Accounting
• Customs services

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Life insurance

Other benefits

• Wellness program