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executive assistant

Posted on April 25, 2025 by Employer details Lootie Patootie

Job details

*Job Overview* We are seeking a highly organized and proactive Executive Assistant to support our team. The ideal candidate will possess exceptional administrative skills and a keen attention to detail. This role requires a professional demeanour, excellent communication abilities, and the capability to manage multiple tasks efficiently in a fast-paced environment. The Executive Assistant will be responsible for ensuring smooth operations within the management of our retail store and events while providing top-notch support to executives. *Responsibilities* * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare and edit correspondence, reports, and presentations with a high level of accuracy. * Perform proofreading and clerical tasks to ensure all documents are error-free and well-organized. * Handle incoming communications, including phone calls and emails, with professionalism and courtesy. * Assist in the preparation of meeting agendas and take minutes during meetings as required. * Maintain filing systems both electronically and physically to ensure easy access to important documents. * Use Canva and Klaviyo to prepare Email Campaigns * Provide exceptional customer service at the front desk, greeting visitors and directing them appropriately. * Support various administrative tasks as needed to enhance overall office efficiency. *Requirements* * Proven experience as an Executive Assistant or in a similar administrative role. * Strong organizational skills with the ability to prioritize tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications. * Familiarity with Canva or Photoshop * Excellent written and verbal communication skills. Comfortable on the phone. * Ability to maintain confidentiality and handle sensitive information with discretion. * Strong customer service orientation with experience in front desk operations preferred. * Attention to detail with strong proofreading capabilities. * Ability to work independently as well as collaboratively within a team environment. If you are an enthusiastic individual who thrives in a dynamic setting and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Job Type: Full-time Pay: $45,785.88-$84,694.37 per year Additional pay: * Overtime pay Benefits: * Extended health care * Paid time off Flexible language requirement: * French not required Schedule: * Monday to Friday * Weekends as needed Experience: * Executive Assisting: 2 years (required) Location: * Toronto, ON M6C 2C5 (required) Work Location: Hybrid remote in Toronto, ON M6C 2C5 Expected start date: 2025-06-01