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special events planner
Posted on May 09, 2025 by Employer details Fluid Events
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Work setting: Associations and non profit organizations. Arts and culture. Festival. Event producer. Tasks: Administer revenues and expenditures. Assist in preparing financial reports. Develop risk management plans. Promote conference and meeting services or special events. Develop and monitor emergency security plans. Inspect and select sites. Develop marketing and communication plans. Develop media strategies and public relations activities. Recruit, hire and supervise staff and/or volunteers. Prepare, present and manage budgets. Develop sponsorship, partnership or fundraising programs. Solicit event donors. Review bids and negotiate costs. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services. Arrange for production or purchase of promotional products. Arrange for shipping, receiving and storage. Assist in budget preparation. Assist in site selection and attend to related details. Co-ordinate and monitor conference and meeting activities and attend to related details. Co-ordinate media services. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events. Confirm and co-ordinate speakers. Implement registration systems. Implement social programs, food and beverage, transportation, and other services. Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment. Plan and arrange for accommodation and transportation services. Plan and arrange for trade shows and exhibits. Plan schedules, goals and objectives. Develop registration systems and information materials. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Research and design special events programs. Plan for VIP arrangements. Plan for translation and interpretation services. Book facilities for office personnel. Plan for traffic and crowd control and security. Plan for social events and guest programs. Develop policies and procedures and attend to other management responsibilities. Prepare final financial and other reports. Manage Event Logistics. Plan and oversee Webinars. Identify human resources requirements. Develop and implement business plans. Supervise office and volunteer staff. Project management. Participate in fundraising activities for charity or non-profit organizations. Market business services. Develop marketing strategies. Manage events. Computer and technology knowledge: Google Docs. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Word. MS Windows. Tablet computer. Keynote. MailChimp. Area of work experience: Community service organization. Conference and meeting planning companies. Conference centres. Convention centre. Multi-purpose facilities. Professional association or organization. University or college. Special events. Area of specialization: Marketing strategy development. Digital media. Screening questions: Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Are you willing to relocate for this position?. Do you have previous experience in this field of employment?. Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?. What is the highest level of study you have completed?. Experience: 2 years to less than 3 years. Workplace information: Hybrid. Other benefits: Free parking available. Paid time off (volunteering or personal days). Team building opportunities. Parking available. Variable or compressed work week.- Location2229 Kingston RdScarborough, ONM1N 1T8
- Workplace information Hybrid
- Salary$34.07HOUR hourly / 35 to 40 hours per week
- Terms of employment Permanent employmentFull time
- Day
- Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3303149
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
2 years to less than 3 years
Hybrid
Work must be completed both in person and remotely.
Work setting
- Associations and non profit organizations
- Arts and culture
- Festival
- Event producer
Responsibilities
Tasks
- Administer revenues and expenditures
- Assist in preparing financial reports
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Book facilities for office personnel
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
- Develop and implement business plans
- Supervise office and volunteer staff
- Project management
- Participate in fundraising activities for charity or non-profit organizations
- Market business services
- Develop marketing strategies
- Manage events
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
- Tablet computer
- Keynote
- MailChimp
Area of work experience
- Community service organization
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Multi-purpose facilities
- Professional association or organization
- University or college
- Special events
Area of specialization
- Marketing strategy development
- Digital media
Benefits
Other benefits
- Free parking available
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Variable or compressed work week
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2025-06-08
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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