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administrative assistant
Posted on May 16, 2025 by Employer details Canada Visa Express
Job details
Education: Secondary (high) school graduation certificate. Work setting: Consulting firm. Tasks: Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Respond to employee questions and complaints. Order office supplies and maintain inventory. Organize staff consultation and grievance procedures. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Computer and technology knowledge: Google Docs. MS Excel. MS PowerPoint. MS Windows. MS Word. MS Access. MS Office. Quick Books. Simply Accounting. Adobe Acrobat Reader. Technical terminology: Legal. Security and safety: Criminal record check. Transportation/travel information: Own vehicle. Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Experience: 1 year to less than 2 years.- Location2600 Skymark Avenue 5 Unit 103Mississauga, ONL4W 5B2
- Workplace information On site
- Salary$25.00HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Day, Weekend, Early Morning, Morning
- Starts as soon as possible
- vacancies 5 vacancies
- Source Job Bank #3308310
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Consulting firm
Responsibilities
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Access
- MS Office
- Quick Books
- Simply Accounting
- Adobe Acrobat Reader
Technical terminology
- Legal
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own vehicle
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Who can apply for this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada
- other candidates, with or without a valid Canadian work permit
Advertised until
2025-06-16
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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