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office administrator

Posted on April 09, 2026 by Employer details Our Children, Our Future / Nos enfants, notre avenir

Job details

*This position requires written and verbal proficiency in both official languages (English and French).* *Position Status: *Permanent Full-Time *Hours of Work: *Monday ? Friday,35 hours/week (occasional evenings or weekends as needed) *Starting Salary:* $29.20 per hour (in accordance with organizational salary grid; annual increases as per grid progression) *Location:* Main Office (201 Jogues Street, Sudbury, ON, P3C 5L7) Our Children, Our Future/Nos enfants, notre avenir (OCOF/Nena) is a mission-driven organization dedicated to meeting the diverse needs of children, families, and communities through inclusive, impactful programs and services. Rooted in values and guided by long-term vision, OCOF/Nena operates with a clear focus on positive social change, professional excellence, and sustainable growth. *Why Should You Join OCOF/Nena?* We are committed to supporting our staff with meaningful benefits and a positive, inclusive work environment. When you join our team, you will benefit from: * Annual Salary Grid Raises * 50% discount on child care fees (and priority placement on childcare waitlist) * Comprehensive Benefit Package including: dental, drug, vision and extended health care coverage (paid by the employer) * Group RRSP Contributions (paid by the employer) * Paid floater, sick and bereavement Days * Paid professional development * And more! *Responsibilities:* The Office Administrator supports the effective operation of the Executive Office and ensures administrative continuity across governance, insurance, office operations, and billing support functions. This role contributes to risk management, operational stability, and growth readiness as OCOF/Nena expands its multi-site operations. The position also provides structured backup support to finance functions and assumes primary responsibility for administration of the organization?s insurance portfolio. *Qualifications & SKILLS:* 1. *Education & Certificates* · Post-secondary degree or diploma in Office Administration, Business Administration or a related field, or an equivalent combination of education and experience · A satisfactory current Criminal and Judicial Matters Check (CPIC Level 2) will be required upon hire and in accordance with organizational policy *2. Experience* · Minimum one (1) to three (3) years of administrative experience is preferred · Experience in financial or billing support environment is preferred · Experience coordinating documentation and compliance systems · Experience in a nonprofit environment is an asset *3. Skills* · Ability to work fluently, orally and in writing, in both official languages, French and English (required) · Excellent organizational skills, attention to detail, and ability to manage multiple priorities while maintaining a high level of accuracy · Strong interpersonal and communication skills with the ability to respond professionally to inquiries from staff, visitors, and external partners · Ability to maintain confidentiality and handle sensitive organizational information with discretion · Ability to coordinate administrative processes, identify gaps, and support the resolution of routine operational issues · Ability to exhibit tact, diplomacy, and sound judgement while maintaining a high standard of ethics · Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, and the ability to adapt to new administrative or financial systems · Strong records management and data organization skills *HOW TO APPLY* Please submit your application to: *Attention:* Chantal Mrochek, Senior Executive Assistant *Subject Line:* Office Administrator *By Email:* hiring@ocof.net This posting is for an active vacancy, and will remain open until the position is filled. *Equity, Accessibility & Recruitment Transparency:* Our Children, Our Future/Nos enfants, notre avenir (OCOF/Nena) is an equal opportunity employer committed to building an inclusive, diverse, and accessible workplace.