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receptionist

Posted on May 21, 2026 by Employer details GuestTek Interactive Entertainment Ltd

Job details

*Position: Receptionist * *Job Type: Full Time* *Location: Okotoks, AB* *Overall Statement of Responsibility:* The Receptionist is responsible for providing superior customer service to co-workers, callers, and visitors to the Okotoks office. This position includes responsibility for reception/general clerical support; shipping/receiving; facilities administration; special office projects including support to GuestTek and all of its subsidiaries/businesses . The ideal candidate thrives in a fast-paced shared service environment, demonstrates strong multitasking abilities, and delivers a consistently professional experience. *Key Responsibilities:* _Reception/General Clerical_ · Handle switchboard phone system, screen, and direct all incoming calls · Greet and direct visitors to the office. · Schedule meeting room bookings, arrange coffee and lunches etc. · Provide clerical support to executives and managers when needed. · Assist HR and Marketing with all events · Maintain employee contact lists. _Shipping/Receiving_ · Collect and distribute mail, manage postage meter operation, handle incoming and outgoing courier packages. · Drop outgoing mail in post box · Ensure all shipping documents are correctly completed. · Review courier invoices. _HR Support _ · Support HR with coordination of employee tenure gifts and recognition programs. · Assist in planning and executing internal events and celebrations. · Help organize logistics for company events, including setup, communication, and vendor coordination. _Marketing & Executive Support_ · Provide administrative and coordination support to the Marketing Department as needed. · Assist Executives with scheduling, meeting coordination, and documentation support. · Help coordinate logistics for presentations, meetings, and stakeholder engagements. _Finance_ · Coordinate and process fuel sales transactions, including collecting payments and maintaining accurate records. · Prepare and reconcile daily cash receipts and ensure timely deposit of funds in accordance with company procedures. · Process and prepare deposits, including operating the deposit check scanner to ensure accurate and timely recording of payments. · Maintain accurate financial documentation and filing systems, ensuring all records are organized and audit-ready. _Facilities Administration_ · Order office supplies, including pantry supplies · Conduct supply inventories and audit vendor invoices and deliveries for accuracy · Help with assignment and maintenance of office furnishings · Work with department managers/IT team to ensure offices/desks are prepared if needed, and equipment shipment is delivered/received. · Tidy and maintain stationary room, meeting rooms and kitchens. · Other duties as assigned. *Qualifications:* · Must have a minimum of 1-2 years? experience in Reception and Office administration. · Must have strong experience with shipping internationally via courier. · Intermediate to senior skills in Microsoft Word, Excel, and Outlook. *Personal Attributes:* · Excellent written and verbal communication skills. · Strong organizational skills. · Professional, outgoing, energetic. · Flexible and adaptable. · Detail oriented. · Ability to work under pressure in a fast paced environment Pay: $38,000.00-$45,000.00 per year Work Location: In person