office manager
Title posted on Talent.com - Office Manager & Executive Assistant to the CEO
Posted on May 29, 2026 by Employer details Clearspace
Job details
<p>About Clearspace  Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments.</p><p>Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.    About the opportunity  We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.  This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.  The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.  This position requires someone who is highly adaptable, solutions-oriented, detail-focused, and comfortable managing multiple priorities simultaneously.</p><p>The ideal candidate is professional, resourceful, and able to anticipate needs before they arise.  As one of the central coordination points within the business, this role requires strong communication skills, sound judgment, discretion, and the ability to work cross-functionally with employees, leadership, clients, vendors, and external partners.  This role pays an annual salary of $60,000 - $70,000 CAD What You’ll Do  Office Management  Support and assist staff to foster a welcoming, organized, and productive in-office experience.  Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.  Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.  Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.  Draft and distribute internal communications, policy updates, and company-wide announcements.  Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.  Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.  Track office-related expenses and support vendor coordination, software access management, and administrative operations.  Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.  Perform other duties and responsibilities as assigned  Executive Assistant  Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.  Prepare and distribute internal communications, memos, and announcements on behalf of the CEO and the executive team  Assist with budget preparation and maintain accurate, up-to-date financial records on behalf of the executive team  Provide operational support to the CEO in connection with organizational changes or special initiatives - Location Toronto, ON
- Work location On site
- Salary$60,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Talent.com #621404766489219238
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