administrative assistant
Title posted on CivicJobs.ca - Administrative Assistant, Investigative Services Division
Posted on June 03, 2026 by Employer details Victoria Police Department
Job details
Victoria Police DepartmentAdministrative Assistant, Investigative Services DivisionPOSITION: Administrative Assistant - Investigative Services DivisionDEPARTMENT / DIVISION / SECTION: Police / Operations / Investigative ServicesCompetition Number: P15-26Date of Issue: June 3, 2026Closing Date: June 18, 2026Pay Group: $35.82/hour (CUPE Pay Grade 8)Number of Positions: 1Duration: Regular Full-TimeWork Schedule: Monday through Friday, 35 hours per weekTo Apply: All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and experience relevant to the position. POSITION FUNCTION:Perform a variety of administrative assistant functions, respond to enquiries, and transcribe confidential interview recordings for the Investigative Services Division. KEY DUTIES: Transcribe various confidential multiple-voice interview recordings verbatim, including victim, witness and suspect interviews such as homicide and other major crime investigations and sexual disclosures. Type a variety of letters, memos, reports, confidential material and forms from digital recorders, typed or handwritten copy; compose routine correspondence; scan documents, create a variety of forms for use in the division and department and update same as required Administer audio/video recording transcription register, ensuring that priority requests are identified and processed accordingly. Maintain and update schedules for Investigative Services staff, reconcile credit card expenses, arrange appointments for section members, complete forms for reimbursement of members? travel costs Assist investigators with the preparation of major crime investigation binders and/or the electronic disclosure of materials to Crown Counsel by identifying various types of documents in order to classify records according to Business Rules Convert various types of exhibits and data into electronic formats; incorporate data, such as photographs, audio and video clips, into the database; redact information; burn CD/DVDs Perform departmental data entry as required to related computer systems and databases; organize, track and maintain clerical control of investigation files, both current and historical; initiate CAD reports and PRIME initiate reports, make entries and conduct inquiries; make CPIC entries, conduct inquiries and send narrative messages Respond to enquiries and questions directed to the division from other departments, the public and outside agencies; liaise with other police agencies to coordinate information, enter and retrieve information from in-house computer systems by providing authorized information on specific cases; take messages or forward calls Compile and update statistical records; maintain various division filing systems; maintain a variety of office equipment and liaise with IT personnel for trouble shooting; perform other clerical functions such as faxing, photocopying, scanning, collating, stapling and filing as required; order and stock stationery supplies Perform related duties where qualifiedINDEPENDENCE: Work is performed according to established procedures or is assigned by supervisor and designated staff Work is reviewed upon completion Issues such as release of information or deviations from established procedures are referred to supervisorWORKING CONDITIONS:Physical Effort: Sit with arms unsupported while key boarding (frequent) Lift and move heavy stationery supplies (rare)Mental Effort: Exposure to disturbing material (often) Long periods of intense concentration while transcribing (often) Meet court deadlines (often) Deal with constant interruptions (often)Visual/Auditory Effort: Focus on a variety of source data and VDT for long periods (frequent) Listen to and transcribe multiple-voice interview recordings for long periods (frequent)Work Environment: Office KEY SKILLS AND ABILITIES: Type 60 wpm; working level knowledge of Police Department computer programs; working level knowledg- Location Victoria, BC
- Work location On site
- Salary$35.82HOUR hourly
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #113851
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