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legal administrative assistant

Posted on June 08, 2026 by Employer details Elegant Law Corporation

Job details

*Overview* We are seeking a detail-oriented, client-focused and organized Office Assistant to join our team. The successful candidate will provide administrative and file management support, with a particular emphasis on Canadian immigration matters and Civil litigation. The ideal candidate will have prior experience working in a law office or immigration consultancy and possess a solid understanding of immigration applications and procedures. This role requires exceptional organizational skills, professionalism, strong written and verbal communication abilities, and the capacity to manage multiple deadlines in a fast-paced environment. *Responsibilities* * Assist lawyers in the preparation, organization, and management of immigration files. * Prepare immigration application packages under lawyer supervision. * Communicate with clients regarding required documents and application updates. * Review client documentation for completeness and identify missing information. * Draft routine correspondence, retainer agreements, and administrative letters. * Maintain accurate electronic and physical client files. * Monitor application deadlines and maintain lawyer calendars. * Conduct data entry and maintain records using case management software and Microsoft Office applications. * Schedule client consultations and manage appointment bookings. * Prepare invoices and assist with billing and general administrative tasks. * Scan, photocopy, file, and organize legal documents. * Maintain strict confidentiality and comply with all applicable professional obligations and office policies. *Technical Skills:* * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools * Strong computer skills with the ability to learn new software quickly * Excellent organizational skills with attention to detail * Effective data entry skills with high accuracy and typing speed * Clerical experience in an office environment, including filing and document management * Customer service experience with a friendly demeanor and professional communication skills * Ability to handle multi-line phone systems efficiently and courteously * Strong proofreading skills to ensure error-free documents * Ability to prioritize tasks effectively in a fast-paced environment Pay: $17.85-$20.00 per hour Work Location: In person