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patient care coordinator

Title posted on indeed.com - Patient Care Coordinator - Part-Time- Vancouver

Posted on June 18, 2026 by Employer details Advanced Women's Health Inc.

Job details

*Clinic Admin & Patient Care Coordinator* _Join a fast-growing team transforming women's health across Canada!_ *Who You Are* You?re the kind of person who makes things run smoothly - the calm in the chaos, the details wizard, the behind-the-scenes powerhouse who keeps everyone and everything on track. You love a good checklist, get satisfaction from solving small problems before they become big ones, and you find joy in making patients feel supported and cared for from the moment they walk in (or email!) to the moment they leave. You?re organized, responsive, and thrive in a fast-paced environment where no two days are the same - but every day involves helping women get the care they need. You love being the go-to for your team and believe that great admin is at the heart of a great clinic experience. If you?re passionate about women?s health, have a strong work ethic, and get a genuine thrill from crossing things off your to-do list, we?d love to meet you. *What You?ll Be Doing* This is a task-heavy, hands-on role with a big impact. You?ll be supporting both patients and practitioners - and playing a key part in the day-to-day operations of a clinic that?s growing fast and changing lives. Here?s a snapshot of your day-to-day: * Be the first face (and voice) patients see and hear - offering a warm, professional welcome via phone, email, and in person * Manage incoming and outgoing communication across multiple platforms * Oversee intake forms, test results, scheduling, and internal documents using Jane (our electronic medical records system) * Process invoices, insurance billing, and payments during patient checkouts * Help patients feel seen and supported through clear, compassionate communication * Coordinate with clinical teams to ensure schedules, documents, and appointments are running like clockwork * Support community outreach, clinic events, and growth projects * Pitch in wherever needed - from tracking supplies to solving problems before they land on someone?s desk *You?ll Love This Role If You:* * Are energized by structure, systems, and streamlining processes * Thrive in a high-volume, high-impact role where your organizational skills shine * Have excellent attention to detail (seriously - you notice the little things!) * Communicate clearly and empathetically * Like being part of a collaborative, passionate team that?s changing how women experience healthcare * Are tech-savvy and confident working with tools like Microsoft Office and Jane EMR (or willing to learn!) * Are eager to be part of a growing company where your contributions matter every day *Bonus Points If You:* * Have an interest in women?s health, holistic care, or naturopathic medicine * Have experience in healthcare, wellness, or clinic administration * Can juggle multiple moving pieces with a sense of calm and humor *Additional Requirements: * * This is a part-time position at our Vancouver Clinic. *Who We Are* Advanced Women?s Health is a fast-growing network of integrative health clinics that?s transforming how women access care in Canada. Our team includes Naturopathic Doctors, acupuncturists, pelvic floor physiotherapists, osteopathic practitioners, mental health professionals and more - all working together to help women feel like themselves again, naturally. Our culture is collaborative, inclusive, and values-driven. We?re passionate about growth - for our patients, our team, and our mission. *How to Apply* To apply, please email us at manager@advancedwomenshealth.ca with the following: * Your resume * A cover letter (200+ words) that includes: * Your availability (start date and hours you're available) * Whether you?re applying for part-time or full-time * Please include the word *MANGO *in your email subject line or cover letter to show us you read this carefully! Visit our website to learn more before you apply - we want to work with people who are excited about what we do. Job Types: Part-time, Permanent Pay: From $20.00