administrative assistant
Title posted on CareerBeacon - Administrative Assistant I, SMART Program - Temporary, Part-time 0.6
Posted on June 19, 2026 by Employer details VON Canada
Job details
Requisition Details: Employment Status: Temporary, Part-time (0.6 FTE)Program Name: SMART Program Number of Hours Bi-Weekly: 45Work Schedule: DaysUnion/Bargaining Unit: OPSEU Anticipated End Date: June 2027On Call: NoExisting Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position. About us: VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones.VON - At the heart of care. About the role: Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and managing communications, your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients. What we offer:Competitive salaries, vacation time, and paid statutory holidays Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program Defined Benefit Pension Plan with company contribution for eligible employees Comprehensive orientation program Gain experience with new health care technology Opportunities for skill development, eLearning, and career advancement What you'll do:Act as a first point of contact for any general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous mannerEnsure incoming and outgoing correspondence is distributedSchedule and organize meetings and appointments as requestedPrepare general correspondence, memos, minutes, invitations, reports, and other documentsAssist in the production of newsletters and in standardizing processes and formsManage filing systems for all clients, personnel, and general files, ensuring accuracy, security, and confidentialityInput relevant information and produce reports, statistics, and data as directedOrder supplies, receive, and maintain an inventory of required suppliesCollaborate with teams to organize logistics for special projects, events, and seminarsReceive donations and bill payments, provide receipts, and prepare bank depositsPerform other duties as assignedWhat we're looking for:Post-secondary education in office administration or a related field, or relevant experienceProficiency in Windows OS and MS Office Suite programsExperience with scheduling software is considered an assetExperience with a unionized environment is considered an assetExcellent oral and written communication skillsStrong organizational skills with an ability to prioritize and multitaskHigh level of accuracy and attention to detailAbility to maintain confidentiality at all timesA current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is requiredVON Canada: Careers that fit your life. Join our team today! A quick note: This posting is for recruitment purposes. Full job descriptions are available. Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements. Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after th- Location Grey County
- Work location On site
- Salary$17.63 to $22.65HOUR hourly
- Terms of employment Permanent employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #o6gmAfw2
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