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office administrator

Posted on June 30, 2026 by Employer details Etobicoke Yacht Club

Job details

*About us* We are professional and agile. Our work environment includes: * Modern office setting * Food provided The Administrative Assistant will be responsible for supporting the smooth and efficient running of the Etobicoke Yacht Club (EYC) with a focus on administrative and operational excellence. Reporting to the Club Manager, this person will have the responsibility to facilitate data entry and maintenance of the organization?s infrastructure systems, including the events on the EYC Clubhouse Online (CHO) website, and the Jonas Club Management system (JCM). The Administrative Assistant supports the implementation of EYC planning by providing accurate and timely entry of financial, membership, event, and other operational data. This is a full-time, permanent, in-person position, required to be in the office Monday-Friday 10:00am-6:00pm each week. The Administrative Assistant will assist with the following duties (but not limited to): Membership Data Organization · Maintain and organize membership data in a systematic manner · Update and manage member profiles as needed Data Input · Accurately input and update data in the club?s database · Ensure data integrity and confidentiality Email · Execute email marketing campaigns to promote club events, news, and updates · Craft engaging and informative content for member communications · Manage and respond to club-related emails in a timely manner Calendar and Website Updates · Manage and update the club?s calendar of events · Ensure the website is regularly updated with relevant information Ticket Sales · Handle ticket sales for club events · Coordinate with members and staff to facilitate smooth transactions Office File Storage · Organize and maintain physical and digital office files · Implement an efficient filing system · Maintain and organize filing system for financial and administrative documents · Monitory and replenish office supplies as needed Site Tours · Coordinate and schedule site tours for potential members Onboarding and Exit interviews · Assist in the onboarding process for potential new members · Follow up with new and existing members · Conduct exit interviews for departing memberships and staff Phone Etiquette · Manage phone during office hours · Return messages Manager Assigned Jobs · Undertake tasks as assigned by the Club Manager · Assist in succession planning · Contribute to the development of new initiatives to enhance club operations · Generate reports as required System Updating and Creation · Update and create systems for efficient workflow · Preparing reports and surveys Other · Sending and receiving mail and packages Other duties as required *Membership Administration:* Processing new member applications and annual membership renewals Assist publishing position postings *Financial Administration:* Processing cheque deposits Entering data, issuing invoices and tracking payments for members Accounts receivable practices on outstanding payments Annual billing assistance *Qualifications* Strong organizational abilities and time management skills Top-notch administrative and project management skills Excellent communications skills (written and oral) Strong interpersonal skills that include listening, responsiveness and a professional, customer- service oriented approach to all situations Advanced computer skills Working knowledge of Excel spreadsheets and formulas A minimum of two (2) years? related work experience College or University graduate is preferred Strong financial acumen is helpful Understanding of the hospitality and/or club management industry desirable Bilingual in English/French is an asset *Salary Details* Annual salary TBD, comprehensive benefits plan and paid time off ? flexible work environment Job Types: Full-time, Permanent Pay: $27.50-$30.00 per hour Benefits: * Dental care * Extended health care * Paid time off Work Location: In person