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administrative assistant

Posted on July 14, 2026 by Employer details Dejavu AutoGallery

Job details

Dejavu Auto Gallery is looking for a motivated, organized, and professional Administrative Assistant to join our growing dealership team. This role combines receptionist duties, administrative support, customer service, and direct assistance to management in a fast-paced automotive environment. We are looking for someone who wants more than just a basic office job. This position offers long-term career growth within the automotive industry. Successful candidates will receive hands-on dealership training, sales exposure, assistance obtaining their OMVIC license, and mentorship toward future advancement into sales and finance management roles. This is an excellent opportunity for someone ambitious, professional, and eager to build a long-term career in automotive sales and finance. *Responsibilities* * Greet and assist walk-in customers professionally * Answer incoming calls, emails, and customer inquiries * Schedule appointments and manage daily calendars * Assist management with administrative and operational tasks * Organize customer files, deal paperwork, and dealership documentation * Coordinate with lenders, warranty providers, and third-party partners * Assist with vehicle inventory listings and online postings * Support sales staff and management with day-to-day operations * Maintain cleanliness and organization of the front office and reception area * Follow up with customers regarding appointments, documentation, and inquiries * Assist with social media coordination and basic marketing tasks when needed * Help ensure smooth dealership operations and customer experience *Qualifications* * Strong communication and interpersonal skills * Professional appearance and attitude * Strong organizational and multitasking abilities * Ability to work efficiently in a fast-paced environment * Comfortable using computers, email, and office software * Customer service or administrative experience preferred * Automotive dealership experience is an asset but not required * Positive attitude with willingness to learn and grow * Must be reliable, detail-oriented, and self-motivated *Growth Opportunities* At Dejavu Auto Gallery, we believe in promoting from within. We are committed to helping the right candidate grow within the automotive industry by providing: * Sales training and mentorship * Assistance obtaining OMVIC certification * Exposure to dealership operations and financing * Long-term growth opportunities into sales and finance management positions Pay: $20.00 per hour Benefits: * On-site parking Education: * Bachelor's Degree (preferred) Language: * any additional languages (preferred) Licence/Certification: * Driving Licence (preferred) Work Location: In person