administrative assistant - office
Posted on July 15, 2026 by Employer details ACATCM
Job details
Education: College/CEGEP. Asset languages: Mandarin. Work setting: Education. Health care institution, facility or clinic. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Plan and organize daily operations. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire workers and carry out related staffing actions. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Computer and technology knowledge: Electronic medical records. Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Word. Electronic scheduler. Adobe Photoshop. SharePoint. Social Media. MS Office. Adobe Acrobat Reader. LinkedIn. Electronic mail. Technical terminology: Medical. Business. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Do you meet the language requirements listed in the job posting for the position (English or French)?. Employment terms options: Shift. Experience: 2 years to less than 3 years. Employment terms options: Day.- Location Calgary, ABT2R 0H6
- Work location On site
- Salary$18.00 to $25.00HOUR hourly (To be negotiated) / 16 to 40 hours per week
- Terms of employment Permanent employmentPart time leading to full time
- Day, Shift
- Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #3623070
Overview
Languages
English
Education
- College/CEGEP
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Mandarin
Work setting
- Education
- Health care institution, facility or clinic
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Experience and specialization
Computer and technology knowledge
- Electronic medical records
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Electronic scheduler
- Adobe Photoshop
- SharePoint
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Technical terminology
- Medical
- Business
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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