operations officer - administration
Posted on July 16, 2026 by a licensed third-party for Employer details Tranq Sleep Institute Inc.
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. Medical office management/administration. Health information/medical records administration/administrator. Business administration, management and operations, other. Human resources management/personnel administration, general. Work setting: Physician's office. Medical clinic. Tasks: Implement new administrative procedures . Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Resolve conflict situations. Monitor and evaluate. Administrative and office activities. May perform a variety of office management and clerical duties. Schedule and confirm appointments. Perform receptionist duties. Office management. Manage routine office functions including reception, telephone and booking appointments. Maintain registration systems, records and files. Maintain accurate records. Maintain filing system. Answer written and oral inquiries. Perform general office duties. Provide customer service. Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review. Initiate and maintain confidential medical files and records. Coordinate the flow of information. Computer and technology knowledge: Electronic mail. Spreadsheet. MS Excel. MS Office. MS Outlook. MS Windows. MS Word. Electronic medical records. MEDITECH. Area of work experience: Reports and records. Correspondence. Transportation/travel information: Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Tight deadlines. Attention to detail. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Experience: 1 year to less than 2 years. Employment terms options: Overtime required. Health benefits: Dental plan. Health care plan. Other benefits: Other benefits. Support for youths: Provides awareness training to employees to create a welcoming work environment for youth.- Location 590 McKay Avenue suite 2FKelowna, BCV1Y 5A8
- Work location On site
- Salary$38.40HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Overtime required
- Starts as soon as possible
- Benefits: Health benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3623907
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Medical office management/administration
- Health information/medical records administration/administrator
- Business administration, management and operations, other
- Human resources management/personnel administration, general
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Physician's office
- Medical clinic
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Resolve conflict situations
- Monitor and evaluate
- Administrative and office activities
- May perform a variety of office management and clerical duties
- Schedule and confirm appointments
- Perform receptionist duties
- Office management
- Manage routine office functions including reception, telephone and booking appointments
- Maintain registration systems, records and files
- Maintain accurate records
- Maintain filing system
- Answer written and oral inquiries
- Perform general office duties
- Provide customer service
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Coordinate the flow of information
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Word
- Electronic medical records
- MEDITECH
Area of work experience
- Reports and records
- Correspondence
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Benefits
Health benefits
- Dental plan
- Health care plan
Other benefits
- Other benefits
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for youths
- Provides awareness training to employees to create a welcoming work environment for youth
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2026-07-30
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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