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administrative assistant

Title posted on indeed.com - Administrative Assistant, CHAMP Seminars

Posted on July 17, 2026 by Employer details The War Amps/Les Amputés de guerre

Job details

Education & Qualifications · Post-secondary degree or diploma in office administration or similar type program · Minimum of three years of administrative experience· Strong English verbal and written communication skills, with the ability to proofread and edit documents effectively· Ability to travel & work occasional weekends for events· Exceptional attention to detail with a high level of accuracy· Proficiency in Microsoft 365 (intermediate level preferred; basic proficiency required)· Resourceful, proactive, and comfortable taking initiative· Flexible and adaptable, with the ability to manage changing priorities· Compassionate, empathetic, and committed to maintaining confidentiality· Team-oriented with a collaborative and supportive approach Assets:· Experience with event planning · Fluency in French Essential Duties and Responsibilities · Answer incoming phone calls and emails as they pertain to CHAMP Seminars · Assist with generating lists of possible attendees for each seminar through CRM reports · Assist with sourcing seminar venues and proposals for venue selection by researching hotels, evaluating offerings, contract negotiations, initiate credit applications, negotiate deposits and initiate deposit vouchers for payment · Provide seminar details and list of invitees w contact info; review invite designs in collaboration with Digital Media Division · Review and approve invitation email, Eventbrite page & agendas as required · Review travel request forms, any travel special requests or complex travel requirements (in collaboration with Travel Committee &/or Manager when necessary) · Source & review options for ground travel booking/arrangements · Request & ensure all required Vulnerability Sector Checks (VSC?s) are received and provided to HR as required · Source and book reservation for each pre-seminar staff lunch · Assist with creating & reviewing BEO?s & session floorplans for approval · Request & review seminar A/V requirements for approval & ensure coordination on site · Source, research, & communication for vendor booking and assist with coordinating · Assist with preparing Working Program details/content · Assist with session note updates as required · Assist with approved materials to be shipped (in collaboration with Publications) · Assist with onsite logistics at seminars · Assist with creation of seminar final report · Assist with post seminar ? compile any reported issues for review and all relevant information for seminar development, further initiatives and improvements · Assist with coordinating and participating in CHAMP Seminars Session Committee meetings Additional Duties & Responsibilities · Collaborate regularly with other Member Programs staff to identify &/or address any issues or concerns as they pertain to CHAMP Seminars · Provide backup support for team members during their planned time off. · Respond to requests from internal and external parties as they pertain to CHAMP Seminars · Assist with program optimization and efficiency building initiatives. · Demonstrate exceptional verbal communication skills, and proficient writing skills for correspondence. · Achieve a high degree of accuracy and maintain highly organized. · Be flexible to work well individually and as a Team Player. · Perform other related duties/ projects as required. Pay: From $52,000.00 per year Benefits: * Company events * Dental care * Employee assistance program * Extended health care * Life insurance * On-site parking * Paid time off * Vision care Work Location: Hybrid remote in Ottawa, ON K1V 0C4