administrative secretary
Title posted on CareerBeacon - Secretary 2 (Disaster Financial Assistance Support Admin)
Posted on July 17, 2026 by Employer details Public Service Commission, Government of Nova Scotia
Job details
Competition # : 49443 Department: Emergency ManagementLocation: DARTMOUTHType of Employment: TemporaryUnion Status: NSGEU - NSPG Closing Date: 02-Aug-26 (Applications are accepted until 11:59 PM Atlantic Time)About Us The Department of Emergency Management is responsible for leading disaster and emergency planning, preparedness, response and recovery activities on behalf of the Province of Nova Scotia. The objective of the Department is to ensure that Nova Scotians are safe, prepared and resilient in the face of disasters and emergencies. The Department leads the coordination and co-operation of partners and resources during provincial level critical incidents, supports municipal and other partners in regional level and local events, administers the province's 911 service, maintains critical communications infrastructure and supports operations of our regional emergency management centres. The Department also works to ensure critical government services continue to function during and after critical events.The Planning and Preparedness Branch enhances preparedness, reduces vulnerabilities, and ensures a coordinated response to critical incidents and emergencies by:Standing up and deploying the Nova Scotia GuardReviewing comprehensive emergency management programs by the province and municipalities and ensuring they are robustConducting thorough risk assessments and advising on mitigation strategies Administering the Disaster Financial Assistance program to ensure recovery takes place as quickly as possibleLeading strategic policy, including the management of federal and regional agreements and management of legislation, regulations, policies, establishing standards and preparedness initiativesSupporting effective risk management and business continuity for the Province, municipalities, and critical infrastructure partnersManaging the resiliency officeAbout Our OpportunityWe are hiring an Administrative Support professional for the Disaster Financial Assistance Program (DFA). This role provides essential operational and clerical support to the DFA team, ensuring accurate documentation, organized workflows, and timely processing of disaster assistance claims. Working under limited supervision, you will help maintain and build the functioning of the DFA program by supporting file preparation, tracking and file management systems, developing processes, and ensuring efficient support in a fast-paced environment.Primary AccountabilitiesIn this role, your organizational skills and attention to detail will be key to supporting the Director and the division. You will have a diverse and engaging set of responsibilities, including:Preparing correspondence and reports related to DFA claimsProviding project tracking for claims as well as developing efficient filing systems, ensuring information is easily accessible.Supporting the day-to-day operational management of the division.Contributing to the development and enhancement of administrative processes.Assisting with reception duties, including responding to and directing incoming calls, emails, walk-ins, and inquiries and referring to the appropriate resource for action.Assisting with coordinating budgets, ordering and receiving goods, processing invoices for payment, handling financial transactions, and ensuring procurement procedures are followed.Supporting audit and quality assurance activities by locating documents, preparing audit-ready file bundles, and ensuring version control.Qualifications and ExperienceYou will have a one (1) year business administration course plus a minimum of three (3) years of administrative support experience, or an equivalent combination of training and experience. Experience with disaster assistance programs is desirable.AssetsExperience supporting disaster assistance programs, emergency management operations, or public sector recovery initiatives.Familiarity with DFA program requirements, documentation standards, or cost-shared federal?provincial fundin- Location Dartmouth, NS
- Work location On site
- Salary$26.41 to $29.54HOUR hourly
- Terms of employment Term or contractFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #2234758
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