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office coordinator

Posted on July 21, 2026 by Employer details VSA Art+Design Studio

Job details

*About Us* VSA Art+Design Studio is a small but ambitious art studio with a big heart. We are dedicated to inspiring creativity, confidence, and self-expression in children and young people through high-quality visual arts education. Our studio is a warm, inclusive, and welcoming space where young artists develop their creative skills while building confidence and a lifelong appreciation for the arts. We believe every member of our team plays an important role in creating a positive experience for our students, families, and community. We are entering an exciting new chapter as we reimagine our brand, strengthen our programs, and build toward our long-term vision. This is a unique opportunity to join us during a period of growth and transformation, where your ideas, initiative, and contributions will have a meaningful impact. As a small and close-knit team, we value collaboration, creativity, and personal growth. Your work will be visible, your ideas will be heard, and you'll have the opportunity to take ownership, develop new skills, and grow alongside the studio as we expand our programs and reach. *Position Summary* We are seeking an enthusiastic, organized, and proactive *Office Coordinator* to help support the daily operations of our growing studio. This role is ideal for someone with *1?2 years of experience* in office administration, customer service, reception, or a similar role who is ready to take the next step in their career. More than just an administrative position, this is an opportunity for someone who wants to build operational expertise, take ownership, and grow with a creative organization. The successful candidate will play an important role in supporting our students, families, instructors, and studio operations. We are looking for someone who enjoys solving problems, improving systems, and taking initiative to make things run more smoothly. As the studio continues to grow, this position offers the potential to develop into an *Office Manager or Studio Operations Manager* role for the right candidate who demonstrates strong leadership, initiative, and operational ability. This is a full-time position that requires flexibility to occasionally work evenings and weekends to support exhibitions, special events, workshops, and studio programs. *What You'll Do* As our Office Coordinator, you will play an important role in creating a welcoming experience for our students, families, and community while ensuring the smooth daily operation of our studio. You will: * Serve as the first point of contact for students, parents, instructors, and visitors, providing a warm, professional, and welcoming experience. * Manage front desk operations and respond to phone calls, emails, and inquiries with efficiency, care, and excellent customer service. * Coordinate class schedules, registrations, attendance tracking, and student records to ensure accurate and organized program administration. * Process payments, prepare invoices and receipts, and maintain accurate financial and administrative records. * Manage studio calendars, appointments, schedules, and daily administrative coordination. * Maintain a well-organized, professional, and inviting reception area and ensure office supplies and resources are properly managed. * Support the planning and execution of exhibitions, workshops, special events, and studio programs. * Provide administrative support to instructors and team members to help programs run smoothly. * Handle confidential student, family, and business information with professionalism, discretion, and care. * Identify opportunities to improve workflows, solve operational challenges, and contribute ideas that enhance the studio experience. * Take ownership of assigned projects and administrative responsibilities, following tasks through to successful completion. * Support additional operational initiatives and projects as the studio continues to grow. *What We're Looking For * The ideal candidate is