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payroll clerk

Posted on July 27, 2026 by Employer details ICS Facility Services

Job details

About ICS Facility Services ICS Facility Services is a Canadian-owned and operated facilities management company providing janitorial, maintenance, security, and building support services across Canada. We are committed to operational excellence, exceptional customer service, and supporting our employees through professional development and growth opportunities. We are currently seeking a detail-oriented and organized *Payroll Clerk* to join our Finance and Human Resources team. This position is responsible for supporting the preparation, coordination, and processing of payroll for multiple divisions across Canada while ensuring compliance with payroll legislation, company policies, and collective agreements. This is an excellent opportunity for an individual who enjoys working with numbers, maintaining accuracy, and providing exceptional internal customer service. Position Details *Company:* ICS Facility Services *Location:* Mississauga, Ontario *Reports To:* Controller *Employment Type:* Full-Time, Permanent *Schedule:* Monday to Friday, 9:00 a.m. ? 5:30 p.m. *Salary:* *CA$52,000.00 ? CA$55,000.00 per year* Vacancy This is a *new vacancy* supporting the continued growth and day-to-day payroll operations of the organization. Position & Scope of Work As the *Payroll Clerk* for ICS Facility Services, your responsibilities will include, but are not limited to, the following: Primary Duties and Responsibilities * Assist with the preparation, coordination, and processing of multi-province bi-weekly and semi-monthly payroll for multiple divisions across Canada, including unionized and non-unionized employees. * Verify employee hours worked and review approved timesheets for accuracy. * Review earnings, deductions, benefits deductions, overtime, time off, banking details, and payroll-related tax calculations to ensure accuracy before processing. * Update employee salary rates, wage adjustments, and collective agreement changes as required. * Prepare weekly, bi-weekly, and monthly payrolls for clients using Connecteam. * Prepare bi-weekly subcontractor payroll. * Submit payroll information electronically to the bank to ensure employees are paid on time. * Print payroll cheques as required. * Create and maintain supporting payroll documentation, including pay statements, payroll records, and tax-related forms. * Identify, investigate, and correct payroll errors or discrepancies in a timely manner. Compliance, Reporting & Year-End Administration * Prepare and file monthly deductions at source remittances. * Assist with the preparation of annual T4 and RL-1 forms. * Prepare and file annual payroll summaries. * Prepare Records of Employment (ROEs) through ROE Web. * Prepare bi-weekly, monthly, quarterly, and year-end reports, including gross payroll, hours worked, tax deductions, deductions, and other payroll-related reporting for management. * Create reports to manage payroll payments, deductions, and regular payroll adjustments. * Balance year-end payroll reports and reconcile monthly bank statements. * Assist with monthly audits for Workers' Compensation and other related plans. Employee Support, Communication & Process Improvement * Provide timely, high-quality support to employees regarding payroll and compensation-related inquiries, including overtime, time off, pay discrepancies, and benefit deductions. * Help managers and employees understand payroll procedures and required documentation. * Communicate payroll discrepancies clearly and professionally in accordance with company policies and applicable payroll, legal, and regulatory requirements. * Work closely with Human Resources, Accounting, Operations, and other departments to support accurate employee data flow and payroll processing. * Assist Human Resources with updating and maintaining payroll-related employee records, including personnel files, employment records, and benefit changes. * Build and maintain positive working relationships with internal and