executive assistant
Posted on August 13, 2026 by Employer details GATTUSO BOUCHARD MAZZONE S.E.N.C.R.L.
Job details
Education: College/CEGEP. or equivalent experience. Asset languages: Spanish; Castilian. Tasks: Compile data to prepare documents . Establish and co-ordinate administrative policies and procedures. Prepare reports and others documents for consideration and presentation to executive committees and boards of directors. Analyze incoming and outgoing memoranda, submissions and reports. Prepare and co-ordinate the production and submission of summary briefs and reports. Prepare agendas and make arrangements for committee, board and other meetings. Conduct research. Liaise with departmental and corporate officials and with other organizations and associations. Plan, organize, direct, control and evaluate daily operations. Provide customer service. Arrange travel, related itineraries and make reservations. Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents. Manage events. Type and proofread correspondence, forms and other documents. Tender contracts. Assist in analysis of data and preparation of reports. Arrange for billing for services. Record and prepare minutes of court sessions, meetings or conferences. Conduct online marketing, E-commerce and Website promotions. Direct the development and maintenance of an organization's Internet and intranet sites. Computer and technology knowledge: Information technology. MS PowerPoint. MS Excel. MS Office. MS Outlook. MS Word. Adobe Acrobat Reader. Legal software applications. Dictaphone. Social Media. Area of work experience: Human resources. Law. Business administration/management. Transportation/travel information: Valid driver's licence. Willing to travel. Willing to travel cross-border. Willing to travel overnight. Willing to travel internationally. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Personal suitability: Accurate. Dependability. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Reliability. Team player. Hardworking. Quick learner. Proactive. Time management. Screening questions: Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Do you meet the language requirements listed in the job posting for the position (English or French)?. Experience: 1 year to less than 2 years. Employment terms options: Morning. On call. Day. Overtime required. Health benefits: Dental plan. Health care plan. Vision care benefits. Financial benefits: Registered Retirement Savings Plan (RRSP). Other benefits: Paid time off (volunteering or personal days). Support for persons with disabilities: Provides physical accessibility accommodations (for example: ramps, elevators, etc.).- Location 1010 rue Sherbrooke OuestMontréal, QCH3A 2R7
- Work location On site
- Salary$75,000YEAR annually / 40 hours per week
- Terms of employment Term or contractFull time
- Overtime required, Morning, Day, On call
- Starts as early as 2026-09-20 End date: 2028-09-20
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3646084
Overview
Languages
Bilingual
Education
- College/CEGEP
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Spanish
Responsibilities
Tasks
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Type and proofread correspondence, forms and other documents
- Tender contracts
- Assist in analysis of data and preparation of reports
- Arrange for billing for services
- Record and prepare minutes of court sessions, meetings or conferences
- Conduct online marketing, E-commerce and Website promotions
- Direct the development and maintenance of an organization’s Internet and intranet sites
Experience and specialization
Computer and technology knowledge
- Information technology
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Adobe Acrobat Reader
- Legal software applications
- Dictaphone
- Social Media
Area of work experience
- Human resources
- Law
- Business administration/management
Additional information
Transportation/travel information
- Valid driver's licence
- Willing to travel
- Willing to travel cross-border
- Willing to travel overnight
- Willing to travel internationally
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
- Time management
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Financial benefits
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Paid time off (volunteering or personal days)
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2026-08-27
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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