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office assistant

Posted on August 18, 2026 by Employer details Capcrete

Job details

Office Assistant *CAPCRETE* is seeking a motivated, resourceful, and tech-savvy *Office Assistant* to support multiple departments across our office. The successful candidate will work with different teams and assist with a wide range of day-to-day business activities, including research, documentation, project coordination, data organization, communication, scheduling, and general operational support. This position is ideal for someone who is curious, organized, comfortable with technology, and able to take on different types of tasks depending on the needs of the business. Responsibilities * Provide day-to-day support to *multiple departments* within the company. * Conduct *research for different departments* based on business, project, purchasing, or operational needs. * Research products, suppliers, materials, services, pricing, market information, industry information, and other assigned topics. * Use *AI tools such as ChatGPT and Microsoft Copilot* to support research, drafting, organization, analysis, and workflow efficiency. * Prepare and update documents, reports, spreadsheets, correspondence, and other business materials. * Assist with project coordination, task tracking, follow-ups, and record keeping. * Maintain organized digital and physical filing systems. * Perform data entry and keep company information accurate and up to date. * Assist with Microsoft Word, Excel, Outlook, and other computer-based tasks across departments. * Help coordinate schedules, meetings, deadlines, and internal requests. * Answer and direct phone calls, emails, and customer inquiries when required. * Communicate with customers, suppliers, and other business contacts as needed. * Assist with special projects and changing priorities across different departments. * Travel locally for company-related tasks, pickups, deliveries, supplier visits, research, or other operational needs when required. * Learn company processes and provide general support wherever needed. * Perform other office and operational duties as assigned. Qualifications * Strong *research and information-gathering skills*, with the ability to find, compare, organize, and summarize information. * Strong computer skills and proficiency in *Microsoft Office*, particularly Word, Excel, and Outlook. * Comfortable using *AI tools and modern computer applications*. * Ability to evaluate information critically and not rely solely on AI-generated results. * Strong written and verbal communication skills. * Strong organizational skills and attention to detail. * Resourceful and comfortable working through unfamiliar tasks or topics independently. * Ability to manage multiple tasks and shifting priorities in a fast-paced environment. * Ability to work independently while also supporting and collaborating with different departments. * Willingness to learn new systems, processes, and areas of the business. * Previous experience in office operations, project support, research, customer service, coordination, or a similar role is an asset. * Valid *Ontario G driver?s licence*. * Must *own or have reliable access to a vehicle* for work-related travel when required. What We?re Looking For We are looking for someone who is *adaptable, curious, dependable, and willing to help wherever needed*. This role is not limited to one department or one type of task. The successful candidate will work with different teams, research a variety of topics, assist with projects, organize information, and help keep work moving across the office. The ideal candidate is someone who can be given a task or question, *research it independently, identify useful information, organize the findings clearly, and support the team in turning that information into action*. Schedule * In-person position. * Weekend work may be required depending on workload and operational requirements. Pay: $20.00 per hour Work Location: In person