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real estate administrative assistant

Posted on August 17, 2026 by Employer details Brenda Schuiling Real Estate

Job details

_*Real estate is about people, relationships, and trust. It also moves fast.*_ I'm inviting the right *experienced residential real estate professional* to become an integral part of my business. This is a hands-on administrative and operations role supporting a busy residential Realtor®, with a strong focus on *transactions, listings, client care, CRM, marketing, and day-to-day real estate operations.* *Previous professional residential real estate experience is required for this position.* _I'm looking for someone who already understands how residential real estate works, so I can focus your training on my business, systems and clients, building on the real estate knowledge you already have._ Your experience might come from working as a real estate administrator, transaction coordinator, brokerage or team administrator, or as a licensed Realtor®. A current or previous RECO licence is a great asset, but it's not essential if you have solid hands-on residential real estate administrative and transaction experience. You're passionate about delivering an exceptional client experience, naturally think one step ahead, spot opportunities to improve, and enjoy making things happen behind the scenes. You'll work directly alongside me, have a voice in the business, and make a meaningful impact every day. Your ideas will be heard, your work will be valued, and you'll play an important role in what's next. *This isn't a typical assistant position... because this isn't a typical real estate business. We work hard, celebrate often, and genuinely enjoy what we do.* If you enjoy variety, you'll fit right in. If you're looking for the exact same day over and over again... this probably isn't it. *Our tagline is "We've Got The Moves" but it isn't just about moving boxes. It's about the way we do business. We believe real estate should be personal, memorable, and a little fun. Building relationships and creating memorable experiences are at the heart of everything we do.* *Accuracy matters.* You're organized, dependable, communicate well, follow through, and catch the little things before they become bigger problems. *What You'll Be Doing* *Transaction Coordination* * Prepare listing, buyer, lease, and transaction documentation using WebForms and MLS. * Verify, enter, and maintain accurate listing and client information. * Coordinate residential real estate files from listing or buyer consultation through closing. * Track conditions, deposits, amendments, waivers, closing dates, and other important transaction details. * Communicate with clients, Realtors, lawyers, lenders, inspectors, and other service providers to keep transactions moving smoothly. * Monitor key dates, deadlines, and documentation to make sure nothing falls through the cracks. * Maintain organized and accurate transaction files. *Operations & Client Experience* * Coordinate listing preparation, appointments, photographers, trades, cleaners, staging, and client communication. * Attend listing appointments and client meetings when appropriate. * Visit properties to assist with lockboxes, signs, feature sheets, and other listing needs, where appropriate. * Help manage calendars, appointments, follow-ups, and the many moving pieces of an active real estate business. * Help improve systems and keep the business running smoothly. * Provide warm, thoughtful, and professional support to clients throughout their real estate experience. *Marketing & Events *_*(the fun stuff!)*_ * Assist with listing launches, social media, newsletters, photography, video, and other marketing initiatives. * Help maintain a consistent and recognizable brand across client-facing materials. * Create and coordinate Just Listed, Sold, Leased, and other real estate marketing. * Plan, coordinate, and attend client appreciation events throughout the year. * Help organize memorable experiences like family movie nights, golf tournaments, pumpkin patch events, skating parties, holiday celebrations