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office assistant

Posted on August 18, 2026 by Employer details Eye Recommend

Job details

*Job Overview* We are seeking a friendly and organized Office Assistant to join our team. The ideal candidate will be the first point of contact for our office, providing excellent customer service while supporting daily administrative tasks. This position requires strong communication skills, attention to detail, and proficiency in data entry, ensuring that our office runs smoothly and efficiently. This is a great opportunity for someone early in their career, or with a few years of office experience, looking to grow in a supportive team environment. *Responsibilities* _Reception & Front-of-House_ * Primary point of contact for anyone arriving at the office * Answering the general admin phone line and directing calls * Welcoming visitors; coordinating deliveries and couriers; parking-gate calls _Admin Inbox & Member/Website Support_ * Monitoring and responding to the general admin inbox * Routine member and website inquiries * User registration requests * Triaging and directing anything else that comes into the inbox to the right person or department _Invoicing & Records_ * Invoice and receipt coding * Document filing and records management * Maintaining accurate and up-to-date company records (staff info, contact lists, equipment tracking, etc.) _Mail, Courier & Shipping_ * Picking up, sorting, and distributing mail * Uploading incoming bank statements after mail pickup * Coordinating outbound shipments ? packages, couriers Office Administration * Tidying shared spaces; kitchen towels; running the dishwasher at end of day * Ordering office supplies, snacks, creamer, and other routine items * Ordering lunches (new-hire onboarding, team events) * Coordinating with cleaners as needed _Travel & Scheduling_ * Booking routine staff travel * General meeting scheduling and calendar coordination _Onboarding & Offboarding_ * Running checklist-based onboarding/offboarding tasks * Coordinating with IT for new hire computer/equipment setup, and ordering any needed supplies for their workspace _Student Programs & School Visits_ * Coordinating student program administration * Working with the events team to plan school visits and related events _Systems Support_ * Salesforce administration: record updates, data cleanup, reporting support * Communication platform management: sign-ups, modifications, unsubscribe requests _Other tasks as assigned_ *Qualifications* * Previous experience in an office, reception, or customer-facing role is an asset, but not required. We're open to candidates early in their career who are a strong fit. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential for daily tasks. * Strong data entry skills with attention to detail to maintain accurate information. * Excellent customer service skills with the ability to communicate effectively both verbally and in writing. * Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment. * A proactive approach to problem-solving and willingness to learn new skills as needed. * If you are an organized individual with strong communication and administrative skills looking for an opportunity to contribute positively to our team, we encourage you to apply for this position Job Types: Full-time, Permanent Pay: $40,000.00-$48,000.00 per year Benefits: * Company events * Dental care * Employee assistance program * Extended health care * On-site parking * Paid time off * RRSP match * Vision care Flexible language requirement: * French not required Work Location: In person