administrative manager
Title posted on CivicJobs.ca - Manager Administrative Services
Posted on September 04, 2026 by Employer details City of Vancouver
Job details
Manager Administrative ServicesRequisition ID: 47055 OrganizationVancouver is consistently ranked as one of the world?s most liveable and environmentally sustainable cities. Recognized among BC?s Top Employers and Canada?s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents.With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication.Main Purpose and FunctionThe Manager, Executive Administration is responsible for the administrative leadership and efficient operations of the Engineering General Manager's Office (GMO). Primary responsibilities of the position are managing the Executive Administration Team; coordinating the provision of administrative support for the Executive Leadership Team; and acting as a liaison between the GMO and other departments, staff and City Council.The position, working with substantial independence and acting on behalf of the General Manager at times, is responsible for administrative strategy development and implementation, human resources issues, dealing with problems arising from day-to-day office operations, setting professional service standards, developing new methods for continuously improving services and processes, and ensuring the GMO is well positioned to perform business. The work encompasses an extensive range of complex and confidential support services, ensuring consistency in practice, and leading administrative projects.Specific Duties/Responsibilities Leads an Executive Administration Team, including developing administrative strategies, policies and procedures that best support the GMO functions, align with departmental priorities, and reflect leading practice. Leads the Executive Administration Team support team by fostering collaboration and communication, managing recruitment, training, performance development, attendance, coaching and mentoring for performance, and resolving employee conflicts to create a positive working environment with clear expectations for staff. Assigns responsibilities to create a balanced workload, manages productivity, and ensures workload assignments are regularly reviewed, adjusted and progressed. Provides direction to the Executive Administration Team with regards to calendar management, meeting scheduling, workflow management, approvals, correspondence and emerging issues. Supports with logistics for larger meetings (e.g. scheduling attendees, room procurement, equipment, catering, agenda and minute creation/distribution) with a wide variety of senior level employees, agencies, other levels of government and members of the public. Manages the Executive and Senior Leadership Team meeting agendas. Creates and prioritizes the meeting schedules reflecting the strategic priorities; liaises with internal and external staff, coordinates meeting material distribution and takes note of administrative action items for follow up. Sets and maintains high service standards in an effort to increase office efficiency and identifies and initiates workflow and process improvements to create a culture of continuous improvement. Workflow and Issues Management agendas, meetings and critical management issues and communicates such matters to senior staff. Monitors all incoming issues and requests to the GMO, and develops and coordinates processes for handling Council reports, memos, enquiries, correspondence, motions and meetings. Ensures that responses to requests for information from the public, Mayor and Council, and other City dep- Location Vancouver, BC
- Work location On site
- Salary$80,008YEAR annually
- Terms of employment Term or contractFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #115961
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