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real estate administrative assistant

Title posted on indeed.com - Licensed Real Estate Administrative Assistant

Posted on September 09, 2026 by Employer details RE/MAX Realtron Realty Inc., Brokerage

Job details

We are looking for an enthusiastic, highly organized and experienced *Licensed Real Estate Administrative Assistant* to support one of our *top-producing Real Estate Agents*. This is an excellent opportunity for a motivated individual who enjoys working in a fast-paced environment and is looking for a *long-term part-time opportunity with the potential to grow into a full-time position*. The successful candidate will provide comprehensive administrative, transaction, client service, marketing and listing support while helping ensure a seamless experience for both the Agent and their clients. *Location:* Newmarket ? Stellar & Pony Dr *Job Type:* Part-Time, Half days * Monday?Friday, with some weekend availability as needed * Flexible schedule required * Evening and weekend availability may be required for client meetings and open houses *Wage Range:* $25 - $27/hour *Responsibilities and Duties:* * Provide administrative support to a top-producing Real Estate Agent * Prepare and manage real estate forms, offers and listings using *WebForms, REALM and other platforms* * Coordinate transactions, deadlines and required documentation from listing to closing * Coordinate listing preparation, including photographers, staging, signage and other requirements * Manage client communication, follow-ups, calls and emails * Schedule showings, meetings and open houses * Assist with client meetings, listing appointments, open houses and buyer showings as required * Manage the client database and track transaction deadlines and appointments * Assist with social media, digital marketing and content creation using Canva * Assist with general administrative duties and other tasks as required *Qualifications and Skills:* * Real estate administrative experience with strong knowledge of Ontario real estate transactions and forms * Experience with REALM, WebForms and other real estate platforms is an asset * Strong communication, customer service, organizational and time-management skills * Ability to work independently, prioritize tasks and meet deadlines * Strong computer skills, including Microsoft Office * Canva, social media and digital marketing experience is an asset * *Must be proficient in English* * *Valid driver's licence and access to a reliable vehicle required* * Flexible availability for occasional evenings and weekends _*We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted.*_ Pay: $25.00-$27.00 per hour Application question(s): * Do you have access to your own vehicle? * How many years of Real Estate experience do you have? * Are you currently licensed as a Real Estate Salesperson in Ontario? * Please provide the major intersection near where you live. Work Location: In person