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administrative assistant

Posted on October 22, 2026 by Employer details Newdock, St. John's Dockyard Limited

Job details

NEWDOCK, St. John?s Dockyard Ltd. is a growing organization serving the ship repair, industrial fabrication, and offshore services sectors. We offer the opportunity to support diverse projects in a workplace committed to safety and professional development. We are seeking an organized, adaptable Administrative Assistant to provide administrative and executive support, coordinate meetings and travel, and assist with corporate communications. *Responsibilities* · Coordinate travel for management and other personnel, including bookings, itineraries, changes, and liaison with the travel agency. · Manage bookings for the boardroom and other meeting spaces, and arrange catering and meeting requirements. · Prepare accurate minutes for board, board committee, and other meetings, and maintain meeting records. · Compile departmental submissions into board packages and presentations for management review. · Provide executive support to the CEO, including calendar management, appointments, and correspondence. · Coordinate general office administration, including office supplies, stationery, and NEWDOCK branded materials. · Assist with social media and marketing activities, including preparing content for review and approval. · Coordinate internal communications and digital communication boards by gathering departmental submissions and compiling content for management review. · Handle confidential information with discretion and respond flexibly to changing priorities and other administrative duties. *Qualifications* · A combination of a business administration diploma and 5 years of relevant administrative experience. · Strong organizational skills, attention to detail, and the ability to manage competing priorities. · Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and calendar management. · Strong written and verbal communication skills, sound judgment, and a professional approach. · Experience with executive support, meeting minutes, board packages, or travel coordination is an asset. · Familiarity with social media, marketing, and digital communications is an asset. · A dynamic, flexible approach and the ability to work independently and as part of a team. *How to Apply* Interested candidates should submit a resume outlining their qualifications and experience, along with references, to: Human Resources | NEWDOCK ? St. John?s Dockyard Limited 475 Water Street, St. John?s, NL A1E 6B5 Email: hr@newdock.nf.ca | Fax: (709) 758-6824 No telephone calls please. NEWDOCK is an equal opportunity employer committed to an inclusive, respectful, and safe workplace. We thank all applicants for their interest; however, we will contact only those selected for an interview. Pay: $60,000.00-$70,000.00 per year Benefits: * Dental care * Extended health care * Life insurance * RRSP match * Vision care Work Location: In person