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administrative assistant

Posted on May 04, 2025 by Employer details Prioritas Property Services Ltd.

Job details

*Company Overview* Prioritas Property Services is a leading provider of commercial cleaning and property services in Victoria, Nanaimo, and Vancouver, BC. Our mission is to set a new standard in the industry by delivering exceptional cleaning solutions while fostering a fun and innovative culture for our team. We prioritize environmentally friendly practices to create safe and healthy environments for our clients. *Summary* We are seeking a detail-oriented and proactive *Part-Time Administrative Assistant* to manage essential office functions and assist with day-to-day administrative tasks. A key responsibility will be invoicing clients for supplies and services, so attention to detail and accuracy is critical. Please note, as we are growing, this role does have the potential to transition to full time hours in the future. *Responsibilities* * Provide administrative support to ensure efficient operation of the office. * Manage phone calls and correspondence (emails, letters, packages). * Prepare and send invoices to clients in a timely manner * Track payments and follow up on outstanding invoices * Assist with scheduling appointments and coordinating service calls * Maintain organized digital and physical filing systems * Communicate with clients and vendors via phone and email * Support data entry, record keeping, and document preparation * May be required to pick up / drop off supplies from time to time (will need to have a valid drivers license and vehicle) * Review and monitor Employee Time Tracking System and assist with recruitment and onboarding paperwork for new employees. *Requirements* * Previous experience in an administrative or office support role * Proficient in Microsoft Office Suite (Word, Excel, Outlook) and invoicing software (e.g., QuickBooks, Xero, or similar) * Strong organizational and time management skills * Excellent written and verbal communication * High level of accuracy and attention to detail * Ability to work independently and manage multiple tasks *Preferred Qualifications:* * Experience in commercial cleaning or property management is an asset but not mandatory * Familiarity with CRM tools or job scheduling platforms If you are organized, proactive, and ready to contribute to a team that values innovation and excellence, we invite you to apply today at Prioritas Property Services! Job Type: Part-time Pay: $24.50-$26.00 per hour Expected hours: 24 per week Benefits: * Dental care * Extended health care * Flexible schedule * On-site parking * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Experience: * Administrative Assistant: 1 year (preferred) Licence/Certification: * Drivers License (preferred) Work Location: In person