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property administrator

Posted on May 09, 2025 by Employer details Warrington PCI Management

Job details

*Warrington PCI Management is seeking a Property Administrator to join our team!* Are you a proactive and detail-oriented individual with a passion for property management? Join our dynamic team as a Property Administrator, where you'll provide exceptional administrative support to our property managers. In this role, you'll not only respond to tenant inquiries and maintenance requests but also take the initiative to complete tasks efficiently and effectively. If you have strong skills in Microsoft Excel and enjoy finding innovative solutions, we want to hear from you! Join us and be part of a team that values innovation, efficiency, and exceptional service. Apply now! A little bit about Warrington PCI Management is that we are the largest commercial property managers in BC. The company manages approximately 17 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. This year, WPM has been recognized as one of Canada?s Top Small and Medium Employers for 2025. For more information about this role, please read our full job description below. *Property Administrator | Job Description* *Primary Purpose* The primary purpose of the Property Administrator is to provide administrative assistance to a team of assigned property managers. With minimal guidance from the Property Manager(s), the Property Administrator acts as a point of contact and coordinates the day-to-day tenant inquiries and maintenance requests. The Property Administrator provides administrative support to ensure the building is maintained to a high standard while ensuring the required documentation is completed for tracking purposes. A candidate with a strong Microsoft Excel application and ability to think outside of the box to bring in new ways of practice is ideal. *Specific Responsibilities* The responsibilities of this position will include, but not be limited to, the following: *Tenant and Client Relations* * Build and maintain strong working relationships and provide best in class service with tenants, strata members, on-site personnel, contractors and owners through regular communication * Provide timely and appropriate response and action to tenant and client inquiries and requests * Liaise and coordinate with resident managers, on-site personnel, owners, tenants and contractors as necessary * Meet tenants and/or clients on-site as may be required *Property Management* * Assist with preparation, review, and distribution of monthly financial reports, AGM/SGM packages and minutes * Review, code, and track account payable invoices in a timely manner to relevant contractors and properties, and request adjustments to invoices as may be required * Review receivables with property managers on a monthly basis and assist in collecting rents in arrears * Assist Property Managers with building operational procedures * Assist the Property Managers in coordinating contractor work * Work with Property Managers in the preparation of tenders, contracts, and purchase orders * Assist the Property Managers in overseeing tenant improvements and Landlords work * Assist in obtaining quotations for building services and draft and review contracts and agreements * Assist with coordination of tenant moves (in and out) of leased premises * Prepare welcome packages, tenant correspondences, notices and other documentation as may be required by the Property Manager * Process and distribute paperwork to relevant parties including Strata forms and documentation * File and organize documents for Property Managers which includes: * Photocopying, scanning and filing copies of property documentation (tenant insurance and correspondences, contractor agreements, leases, building reports, etc.) * Assist Property Managers with registration of Liens and/or Release of Liens * Responsible for the collection, review and tracking of tenant insurance and other tenant-related documentation * Update contact list for after