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medical office assistant

Posted on July 28, 2026 by Employer details Hearing Care Clinic

Job details

Hearing Care Clinic is a family owned and operated clinic who have been servicing the Vancouver Island community since 2017. We are a small, client-centered clinic who provide our patients with the latest hearing technology, complete consultations, support and guidance, and a personalized treatment. We are currently seeking an Office Administrator to join our team in Mill Bay, BC. (Monday-Fridays 9:30AM - 4PM). We are looking for someone that will go above and beyond for our customers to give our customers the best small business experience. We are looking for the proper candidate that will treat this office as if it was there own. *DUTIES AND RESPONSIBILITIES:* * Scheduling client appointments * Answering calls and attending to walk-in clients * Conducting client follow-ups and appointment reminders via phone * Communicating with manufacturers * Filing (hard copy and soft copy) and data entry * Ordering and managing office supplies * Completing third-party paperwork * Cleaning of hearing aids (training provided) * Troubleshooting hearing aid issues (training provided) *WHY WORK FOR US?* * Competitive compensation package * 2 weeks paid vacation * Comprehensive Benefits package * The ability to make this role your own * Overall flexibility * Ability to develop strong relationships with clients *REQUIREMENTS:* * 1+ year of administrative experience * 1+ year of customer service experience * Personable, self-directed, and organized personality * Professionalism * The ability to balance the needs of the clinic and the needs of the clients As a healthcare organization, we pride ourselves on helping the residents of our communities. We go above and beyond to meet the needs of our patients. Come join us in our mission to become the clinic of choice for all hearing needs while caring for our patients with respect, offering the best hearing solutions, and providing ongoing support services. Job Types: Part-time, Permanent Pay: $23.00-$26.00 per hour Benefits: * On-site parking Flexible Language Requirement: * French not required Schedule: * Day shift * Monday to Friday * No weekends Ability to commute/relocate: * Mill Bay, BC: reliably commute or plan to relocate before starting work (required) Experience: * Administrative: 1 year (preferred) Work Location: In person Pay: $23.00-$26.00 per hour Benefits: * Dental care * Extended health care * Life insurance * On-site parking Flexible language requirement: * French not required Education: * Secondary School (preferred) Work Location: In person