Job description Conference And Meeting Planner in Canada

Find out what work is like for a conference and meeting planner in Canada. This work description is applicable to all Conference and event planners (NOC 12103).

Conference and event planners


Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.

Job duties

  • Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
  • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
  • Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
  • Organize registration of participants, prepare programs and promotional material, and publicize events
  • Plan entertainment and social gatherings for participants
  • Hire, train and supervise support staff required for events
  • Ensure compliance with required by-laws
  • Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Job titles

  • conference and meeting planner
  • conference planner
  • conference services officer
  • convention coordinator
  • event planner
  • festival organizer
  • meeting planner
  • special events organizer
  • trade show planner

Related occupations

Source National Occupational Classification

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