administrative assistant
Posted on July 16, 2026 by a licensed third-party for Employer details Motion Fitness
Job details
Education: Secondary (high) school graduation certificate. or equivalent experience. Work setting: Relocation costs covered by employer. Willing to relocate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Direct staff. Motivate staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Supervise other workers. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Supervise office and volunteer staff. Plan, organize, direct, control and evaluate daily operations. Supervision: 1 to 2 people. Certificates, licences, memberships, and courses : First Aid Certificate. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic mail. Area of specialization: Reports and records. Invoices. Transportation/travel information: Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Employment terms options: Early morning. Experience: 7 months to less than 1 year. Employment terms options: Evening. Morning. Day. Weekend. Other benefits: Free parking available.- Location 40 Riverside WayOkotoks, ABT1S 1M3
- Work location On site
- Salary$26.50HOUR hourly / 40 hours per week
- Terms of employment Term or contractFull time
- Early morning, Morning, Day, Evening, Weekend
- Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3623877
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs covered by employer
- Willing to relocate
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Direct staff
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
Credentials
Certificates, licences, memberships, and courses
- First Aid Certificate
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic mail
Area of specialization
- Reports and records
- Invoices
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
Benefits
Other benefits
- Free parking available
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2026-07-30
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
Report a problem with this job posting
Page details
- Date modified: