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office assistant

Posted on August 10, 2026 by Employer details Community Therapists

Job details

Office Assistant Wanted Are you a people person with great organization skills? Are you looking for a dynamic position that puts you in the heart of all of the action at a growing company? Do you want to be a part of an organization that makes a positive difference in the lives of people with disabilities and injuries? If so, the Office Assistant job may be an ideal fit! We are a private health care company and leading service provider to the insurance industry in British Columbia. We are growth oriented and employ over 90 health care and administrative professionals. We are guided by values of accountability, respect, fairness, evidence-based practices and above all, continuous improvement. As a progressive employer, we reward initiative, results, and demonstrated leadership with opportunities for advancement. Our company provides customized rehabilitation solutions that help children and adults with a range of medical problems and disabilities to live more meaningful lives. *Position* The Office Assistant position is an integral part of the Operations Team, providing customer service to internal staff and contractors. Duties include but are not limited to: * Receives and processes faxes * Receives and logs client files returned from therapists. Scans files onto Virtual Private Network (VPN). * Discharges client files. * Photocopies Brainwaves and other clinical materials * Photocopies client files as requested by funders. Ensures proper consent is obtained before sending. * Prepares file set-ups for all programs as required. * Scans clinical records from storage onto VPN. * Sets up boardroom for scheduled meetings * Receives and processes medicals mailed to the office. Assists with processing electronic medicals when requested. * Assist with report formatting overflow as needed. * Filing as required. * Provides phone support. * Prepares weekly mail-outs * Provides administrative support to Directors and Managers as requested. * Ensures general office supplies are fully stocked. * Maintains kitchen cleanliness, including cleaning of the coffee machine * Other tasks as assigned * Providing assistance to departments as needed *Required Skills* * University Degree is an asset; * Advanced Microsoft skills; * At least 1 year of experience working in an office is an asset; * Intermediate user of Microsoft Excel, Outlook and Powerpoint; * Excellent demonstrated/referenced skills in both verbal and written English, including grammar; * Demonstrated ability to respond to the public in a pleasant manner in all types of situations; * Strong attention to detail *How to Apply* Please submit a resume via email, with a cover letter stating your salary expectations to Simran Dhillon, HR Coordinator. We thank all applicants for their interest, but only shortlisted candidates will be contacted. #HP Pay: $20.00-$22.00 per hour Work Location: In person